Disclosures in Federal Agency Forms
Certain collaborations and/or affiliations with foreign as well as domestic entities or individuals must be disclosed by Covered Individuals and Senior Personnel in proposals and reports. Federal research funding agencies are working to implement harmonized common disclosure forms for the Biographical Sketch and Current and Pending (Other) Support documentation submitted as part of an application package for grants and cooperative agreements. With the implementation of the common disclosure forms, individuals will be required to disclose contracts associated with participation in programs sponsored by foreign governments, instrumentalities, or entities, including foreign government-sponsored talent recruitment programs. For those agencies that have not yet implemented common disclosure forms, review the guidelines in the specific funding opportunity.
Covered Individuals are those people who contribute in a substantive, meaningful way to the scientific development or execution of a proposed research project. These individuals have responsibility for the design, conduct and reporting of the research. Covered Individuals includes: PIs, Co-Is, and other Senior/Key Personnel.
See below for agency-specific resources.
National Science Foundation (NSF)
For general application instructions, please refer to the applicable RFA, RFP or Program Announcement and the NSF Proposal & Award Policies & Procedures Guide (PAPPG), Chapter II – Proposal Preparation Instructions. For more information about disclosures, refer to the NSF Pre-award and Post-award Disclosures Table.
SciENcv is the required format for NSF Biosketch and Current and Pending. An easy way to create your biosketch in SciENcv is by linking your ORCID record to SciENcv.
NSF’s implementation of the Common Form requires senior/key personnel to certify the Biographical Sketch and Current and Pending (Other) Support documents are current accurate, and complete and that at they are not a party in a malign foreign talent recruitment program as part of their proposal via Research.gov or Grants.gov.
Resources for:
National Institutes of Health (NIH)
For general application instructions, please refer to the applicable RFA, RFP or Program Announcement and the NIH SF424 Application Guide. For more information about disclosures, refer to the Biosketch Format Pages, Instructions, and Samples website which provides a table to help determine whether a particular activity should be reported.
*As of October 1, 2025, NIH NOT-OD-25-133 requires all faculty and researchers identified as Senior/Key Personnel to complete training on the requirement to disclose all research activities and affiliations (active and pending) in Other Support. CITI online Research Security Training (Combined NSF module) is used to fulfill this training requirement.
Resources for:
National Aeronautics and Space Administration (NASA)
Refer to the NASA Grant and Cooperative Agreement Manual. Also refer to the individual Notice of Funding Opportunity (NOFO) for any deviations from common requirements.
Go to the Regulations, Guidance, & Forms website for downloadable resources for biosketches, Current and Pending Support, and NASA Pre-Award and Post-Award Disclosure Requirements.
Department of Defense (DoD)
Refer to individual Funding Opportunities for application instructions.
