Route & Submit Proposal
Once the proposal has been developed, your URA will shepherd you through the process of routing it through the university’s internal approval channels and submitting it to the sponsor. Remember that this process doesn’t happen instantaneously, so you should follow the 10-5-3 rule to allow sufficient lead time ahead of the sponsor’s submission deadline.
Processing the Proposal
Once a proposal is complete, including all administrative, budget, and technical/scientific components, the URA will route the proposal for approval by the Principal Investigator, Key Personnel, the PI’s Chair, and the PI’s Dean. These approvals ensure that the proposal meets the objectives of the academic or operating unit, that the scientific or project-specific aims meet the standards of Baylor and the relevant academic area, and that the resources committed in the proposal are available. These approvals are required before the proposal will be reviewed and finalized by Pre-Award in OVPR.
Lisa McKethan, Assistant Vice Provost, Pre-Award Services, serves as Baylor’s Authorized Signing Official (ASO) to all federal, state, and other sponsoring agencies. This signature ensures appropriate review for regulatory compliance and for consistency with all relevant Baylor policies. All proposals for external funding require ASO signature prior to submission to a sponsor. To obtain ASO signature, work with your URA through Baylor’s proposal process.
- Letters of Intent
Letters of Intent (LOI) submitted to external sponsors are not required to be reviewed by the Office of the Vice Provost for Research unless the LOI is for a limited submission opportunity or requires a detailed budget and/or detailed cost share as part of the LOI.
Considerations for Your Project
- Who has Baylor signing authority?
- Lisa McKethan, Assistant Vice Provost, Pre-Award Services, serves as Baylor’s Authorized Signing Official (ASO) to all federal, state, and other sponsoring agencies.
- What Training is Required?