Pre-Award FAQs

Your URA is your first contact for any proposal submission.
In each step of the pre-award process, your URA will help you navigate both internal and external requirements and facilitate the collaboration within OVPR.

Click here to identify and contact your URA.

Notify your URA as soon as you aware, no matter how far off the deadline. URAs develop a professional relationship with you aimed at the successful execution and quality of submissions, and communication enhances the collaboration and workflow for all involved.

URAs facilitate administrative components to enable you to focus on the programmatic aspects of your work during the internal deadline period from 10 to 3 days out. These components include budgets, budget justification, sub-recipient packages, current and pending support, biosketches and resources in proper formatting, the handoff of appropriate components to Baylor's Pre-Award Administrators and more.

These deadlines help you and your URA focus your energies on the areas of highest leverage in a time frame that allows the greatest window for careful review and compliance. As the overall number of submissions continues to grow University-wide, your adherence to these deadlines enhances both your and your URA's workflow. Additionally, these deadlines facilitate the time needed for the Pre-Award team to review compliance of all institutional policies and procedures before signing off for submission.

On rare occasions, a sponsor announcement or other circumstances do not allow for these lead times. Requests for an exception will be considered on a case-by-case by the Vice Provost for Research and must be made by the PI's Dean. If the shorter lead time does not allow for Pre-Award review of the packet, the proposal will not be submitted.

URA involvement frees faculty to focus on what you do best - the research itself and the details that comprise your project. URAs utilize their expertise in the administrative aspects of proposals to partner with you on the process of submitting the highest-quality proposals. Further, the standards contained in these submission revisions ensure that you and your colleagues receive the highest level of service that leads to higher-quality submissions.